TIMELINE

SCIENTIFIC TIMELINE

ADMINISTRATIVE AND BUDGET TIMELINE

6 Months

• Identify topic
• Develop idea
• Search funding opportunities
• Collect preliminary data

• Prepare pre-proposal or LOI materials (if needed)
• Review whether institutional approval is needed for LOI

4-6 Months

• Draft Specific Aims
• Meet with Program Official
• Select funding opportunity (NOFO)
• Review NOFO guidelines
• Establish team, including statistician

• Submit Grant Initiation Form
• Seek supervisor approval
• Review proposal guidelines
• Plan for expertise, staff, and personnel resources (i.e. effort) to achieve scope

3-4 Months

• Consult with ADR on scientific approach
• Develop Research Strategy
• Prepare draft for peer review and identify qualified reviewers

• Establish performance sites, sub-recipients, key personnel, and roles
• Detail budget categories and items needed to achieve scope
• Meet with OFS to discuss timeline and develop budget
• Confirm sub-recipients, consultants, and vendors are approved for business

2-3 Months

• Collaborate with OVPR Research Development Team
• Plan peer review and send draft materials to review chair
• Draft and request letters of support

• Obtain quotes for purchased services
• Prepare draft budget aligned with project scope
• Request sub-award and consulting materials
• Request Dean’s letter of support or meet for special circumstances

2-8 Weeks

• Hold peer review and incorporate feedback
• Collaborate with team to finalize science
• Verify all documents and forms are in process

• Finalize budget, budget justification, and administrative files
• Review timeline and deliverables
• Upload final or near final versions to SharePoint by due date for review
• Meet regularly with OFS and communicate changes as needed
• Initiate sponsor application

6-10 Business Days

• Finalize complete drafts of scientific materials for SPS submission
• Upload near final scientific files in SharePoint

• Make final edits to budget, budget justification, and administrative files if required
• Upload final documents and add to SharePoint “FINAL” folder
• Compile and submit complete draft to SPS for review

2-5 Business Days

• Finalize All scientific documents and add to SharePoint “FINAL” folder
• Preview compiled proposal and make minor edits

• Respond to SPS review and make required and/or recommended edits
• Receive SPS approval

1-2 Business Days

• Confirm proposal is ready for submission
• Monitor for sponsor communication and/or acceptance

• Submit Proposal to Sponsor

Post Submission

• Initiate IRB Process

• Compile proposal information for Other Support file
• Notify team and sub-recipients that proposal was submitted and provide Other Support details